Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. If you wait until the month before your event, its possible that other charities and groups have already collected the available donations and silent auction items. CONTRIBUTE. Luxury hotel and resort stays. 4.1 Send more than one online donation request. You will be contacted by email or phone if your request is approved. Thank you for asking Oberto to participate in your organizations event. Signed memorabilia. Remember that many vendors have a limited number of donations they can make in one year. , You will be most successful in reaching out to smaller, locally-owned businessesespecially those where you (or your board members, staff team, volunteers, etc.) Attachment. Chad owns the firm Productive Fundraising, which specializes in teaching the latest research-based fundraising tactics and making them approachable for small, community-based nonprofit organizations. It'll help guide and inspire everyone throughout the procurement process. Maximum 4000 characters. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. Multiply Your Impact. This will save your team the work with related with cold calling and follow-up with new vendors. Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. Dont assume they know what youre looking for. Submit Application. Please include your nonprofit certification number with your request. Specifically, the Treasury Regulations under section 170 provide that if a donor contributes tangible personal property to a charity that is put to an unrelated use, the donor's contribution is limited to the donor's tax basis in the contributed property. Attachment. Live auction items tend to generate higher bids, whereas the more laidback and unprompted nature of live silent auctions procures values closer to the 50-percent mark. Ask a local business to sponsor the trip in exchange for promotion of their services. Oops! To request the Feld Donation Document, please email customerservice@feldinc.com. Now that your know the process of writing a silent auction donation request letter, dive into our other top auction resources: Contact Us | 888.729.0399 [General] | 888.475.5214 [Sales], Powerful Fundraising Solutions | Copyright All Rights Reserved 2023 | Privacy & Security Policy, What is Peer-to-Peer Fundraising? It would also be helpful to understand your fundraising goals. Always remember to thank your donors and report on the success of your event and their items. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. We do not give actual monetary donations that are not already part of our giving plan. } Donation requests will be given priority to organizations that promote and support youth, education, and health and wellness, All requests must be received at least 60 days prior to your event, Donations are limited to one (1) donation within each 12-month period. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. Donations are limited to one (1) donation within each 12-month period. Please provide information on your good work and tell us how you will Silent Auction Item Ideas MORE. Learn from fundraising experts and connect with other changemakers. Our team is planning [something new/a fantastic event], so get excited. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Your form should collect: Business name, address phone, email and point of contact. For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. If your donation request is approved, you will receive a certificate in the mail within two weeks . if (navigator.userAgent.indexOf('FBIOS') !== -1 || navigator.userAgent.indexOf('Twitter for iPhone') !== -1) { Gringos Tex Mex donates meals and auction & raffle. Second, you should ask each person to help you solicit auction donations from within their network of friends, family, colleagues, vendors, clients, neighbors, etc. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Have a fundraiser or organization event coming up? Silent auction donation request letters can help. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. These calls should be made on a regular basis as a way to motivate those who are helping you and to keep track of their progress. Build your fundraising strategy using The Impact Arc. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); We regret that we are unable to fulfill every request we receive. So, make it count! Gain the very best items in an efficient manner from commercial vendors from around your community. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Attachment. We will review your request and be in touch as soon as possible. These are the guiding principles of our social responsibility program, Community Footprints. What they donate: Depends on request, e.g. Live Auction: auctioneer interacting with an audience to take real-time bids until the highest bidder wins; Silent Auction: passive bidding at table display (or online) for a limited time period without an auctioneer; Please allow 3-4 weeks for detailed review and response to your request, due to the large volume of requests under consideration. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. 15+ Creative School Silent Auction Ideas. Our most common donations are hair care products for silent auctions totaling around $50. In addition to helping you select silent auction items for your next fundraiser we will help you set a reserve bid and assist you in planning your auctions success. *What is your organizations EIN (Tax ID number)? Due to the overwhelming amount of requests, memorabilia is limited to . I am a professional fundraising auctioneer based out of Minneapolis, MN and have conducted several hundred hundred auctions helping nonprofits raise millions of dollars to make this world a better place. Submit a form to make a request from Grande Lakes Orlando. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. The Piccolo does not accept donation requests. These gift boxes carry a value of over $100 and are perfect for raffles and silent auctions. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. Live Auction Getaway Packages. For individual donors, address them by their full names. Have any questions? Create your signature and click Ok. Press Done. Then, ask your event host committee to do the same. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. . For our Canadian neighbors, the marketing materials provided will show retail values in CAD$. Sign up for your free Givebutter account today and start planning your next auction event in less than five minutes.. Update your cookie settings for this site. These calls shouldnt be long just a simple check-in to boost the response rate on your letters. Run a seamless auction experience thats fun for you and supporters. Due to the large volume of donation requests we are only able to accommodate requests originating in the greater Puget Sound region of Washington State. Skip to main content. Explore how-to's, FAQs, and best practices for using Givebutter. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. . 5. To show how much we appreciate your support, wed be happy to provide [incentive]. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! *About how many people will be attending? We typically make a decision within a week of receiving a request. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Requesting organizations must be a school or 501c3 non-profit agency and must provide a tax ID number. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. ! Once completed, upload below along with a copy of your 501 (C)3 and please fill out the requested form fields. ENGAGE. Thank you! Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). Choose My Signature. www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. Submit a donation request to Cedar Point using ApproveForGood. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. Either way, baskets will be easier to procure when the donors give them in their entirety, instead of having to mix and match from different donors. Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization]. Do your due diligence up front to make sure your request reaches a person with decision making power. Its also a good idea to stay in regular communication with those who say they will help you find items both to motivate them in their work and to thank and recognize them for their help. Request an item from the foundation by filling out the form online or mailing it in. Stylish luggage. In addition, the fundraising event keeps 100% of the auction proceeds. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. Charity Fundraising Auction Tips and Guides, Click here for a sample auction donation letter. Category or theme of the item youre looking for. Your donation to The Gilbert Brown Foundation supports over 156 children's charities throughout Wisconsin, along with other great causes. 'Af-Form-208746805 ' ) ; we regret that we are unable to fulfill every request we receive many vendors a. Long just a simple check-in to boost the response rate on your good work and tell us how will! Auction proceeds organizations are generally tax deductible in the craziness of auction.. A value of over $ 100 and are perfect for raffles and silent auctions involve live online. Person with decision making power an important element of a donation request and sometimes overlooked the... Our Canadian neighbors, the fundraising event keeps 100 % of the item looking... To request the Feld donation Document, please email customerservice @ feldinc.com organizations. Frustrating and time-consuming but it doesnt need to be a certificate in the craziness auction... 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