Still feeling a little unsure of how to navigate your introduction meeting? It doesnt matter how engaging your first staff meeting is, if it goes too long, people are going to have a hard time staying engaged. Essentially, you are saying that youre in learning mode as a new leader. WebAnswer (1 of 2): As Adam mentions, your goal is a second meeting. Whats stopped teams youve worked on in the past from performing their best. A learning mindset is one of the greatest ways to show vulnerability, and build trust with your team. Here are tips on how to structure an agenda for the very first team meeting: 1. Say hi to me on Twitter at @clairejlew. They're also a chance for you and your boss to build rapport and strengthen your professional relationship. You want to have the agenda finalized 3-4 days before the meeting. You carry with you insights and experiences that I dont have. Should you make prepare some sort of new manager introduction speech? Also, if the topic of the discussion involves a sensitive subject like a promotion or raise, it will give you more time to organize your thoughts. Heres Why, Authentic Marketing: How To Find The Right Influencer To Boost Your Brand, Culture Is Everyday Execution With Asutra CEO Stephanie Morimoto. Opening Statements. How you transition from discussing expectations tosoliciting feedbackdepends on whether the team youre taking over is new or has a history together. The Crucial Ten Cs Of A Strong Personal Brand, Ketamine-Assisted Therapy Coming Soon To An HR Department Near You, Its Time To Embrace Mental Health Discussions In The Workplace. When discussing the topic of meetings, most people tend to think of team meetings, one-on-ones, performance meetings, and departmental meetings. Theres no magic meeting count for team meetings. Whatever the reason for your new position, youre going to have your sights set on several goals that you want to accomplish. (By the way, Ive had people do all of these things when meeting me as their boss for the first time. List Out the Objectives of the Meeting in Clear Terms To write an effective meeting agenda, one has to list out what the meeting is all about. If you have a hobby youre passionate about, talk about it. WebThe 2023 G20 Delhi summit (Hindi: 2023 G20 ) is the upcoming eighteenth meeting of Group of Twenty (G20), a summit scheduled to take place in Pragati Maidan, New Delhi in 2023. Although perhaps the most boring part of this process, one that cannot be skipped over, is setting ground rules. Identify the purpose of the meeting. In your first staff meeting don't address any of the 23 items. Not to worry! Its OK to experiment, reflect, learn, and tweak your approach. For example, someones favorite food is ice cream? So you decide to host staff meetings less frequently and give everyone more time for focused individual work. By initiating these future-focused, career conversations early, you show your new boss that you are motivated to succeed in your position and are ready to do what is necessary to get there. Effective meetings also improve engagement, facilitate innovation and promote collaboration. As with any meeting, your first step is toestablish the purpose of your meeting. This then led to the final silence phase, attendees voted on the top clusters to discuss. Documents: Ordinance 2023-07 - Amending the 2023 Salary Ordinance (ZFD Fleet Mechanic).pdf; For example, one known way to increase the productivity of meetings is to include a meeting agenda with action items. As the new manager, you might not have even met the people that are now meant to follow your guidance. The goal of this first meeting, like any other first networking meeting is to get invited back for another meeting. This isnt about touting your accomplishments and expertise (though, of course, you can share those things in this first meeting if it feels right). To combat this, a great tip is to begin with some small talk. This is only Day 1, and the more you can level with your team that youre here to learn from them about what the direction or what those changes should be, the better. Topics and speakers will vary from 2023. Meeting Q&A tip: Try to see this as an opportunity to get to know your new teams challenges and concerns. If you havent run a one-on-one before, heres a sample meeting agenda template by Hugo Hugo also offers tens of free agenda templates to be inspired by and customized to your liking. Subscribe to our newsletter and get our latest posts delivered to your inbox. And as someone who doesnt add weight, you will be invited back. As you listen to the answers, there are a few things to pay particularly close attention to: As you wrap up your meeting, one of the worst things you can say as a new manager is this: Feel free to stop by my office if you need anything. Dont say that. However, by being a little proactive, these situations can be better managed. The frequency youll need to host all-team meetings will depend on your team, your objectives, and the projects youre working on. Dear (Name of the Recipient), It is our great pleasure to be able to welcome you on behalf of our employees and other members, as our new boss of the institution (mention the name of the institution). $100 off Membership To my Executive Mentoring Group. AP. Run through it too fast without getting to know each other, and youll pay for it. Becoming the manager of a new team, especially if youre an external candidate, can be an overwhelming process. You want to work out all your meeting details ahead of time. Whos the best boss youve ever had and why? This includes all the areas that will be covered during the meeting. A great book that many professionals look to when starting a new role is The First 90 Days by Michael D. Watkins. Some of the benefits you can expect after an introductory meeting are: No matter how excellent you may be at your own job, no one can do absolutely everything on their own. I cant wait to share it! Its best to put a social foot forward and conduct this discussion as early on as you can. Research: Meeting Practices, Productivity, and Team Culture, How to Run Team Meetings That Actually Matter [+Agenda Samples], Tried and True Methods To Improve Communication in Your Team, How to Choose the Right Meeting Cadence for Your Team. In the meantime, if you want to meet anytime sooner, grab me in the hall, send me an emailId love to sit down sooner. Theres a huge difference between the two statements. Do your best to learn what is important to your new boss before the meeting and use that as the context for everything you say. Do you dread one-on-one meetings with your manager? You can use these questions as a springboard to discuss your expectations for how the team will work together. And you might think your first team meeting is the perfect time to start getting stuff done. These three work together to give your team an insight into how you work, as well as more information about who you are and what you expect. Ask their assistant, ask others who have talked to them. Set up the document The agenda is an actual Resist that temptation. In this article, we will answer the following questions: By reading through this article, youll be able to avoid being uncomfortable communicating with your employees. var addthis_config = {"data_track_addressbar":true}; When you get an opportunity to meet your new boss, what should you do? Take notes of his expectations and send an updated plan later to him. She became the youngest general manager at HP at the age of 33, ran a billion dollar software business at 35 and became a CEO for the first time at 38 (all without turning into a self-centered, miserable jerk). And if you cant think of questions to ask, maybe you dont need that meeting in the first place. When deciding your team meeting cadence, its also important to balance out staff meetings with one-on-ones. Either way, that first meeting as a new manager is a daunting event. Second Third of the Meeting: Review Goals and Assignments. At this point, the silence phase ended. There are three main steps Be sure to share those details with your meeting attendees in your calendar invite, or as soon as possible. Think of this session as a get-to-know-you discussion, where youll be able to share a little about yourself and answer any of your attendees questions. To do this, write down the following three goals for your meeting: These are your marching orders. Agendas are an important first step for a successful meeting, but far too few leaders put enough thought into the ones they create. How to deliver negative feedback well: The 4 things that good managers do (that bad managers dont), Becoming a better managerstarts here with, The 3 best uses of an effective leaders time, What to do (and not do) during your first 2 weeks as a new manager, Show that youre humble and ready to learn, Show that youre intention is that you want to help. 3. One-on-ones are an excellent time to provide your manager with a progress update. Think about whether youre hosting an in-person or remote meeting, where youll meet (a physical space or a virtual one), and who needs to be there. Instead of a topic titled, Customer Process Improvement, consider a question like, What are the key ways of improving overall response time to customers by 25%?, Instead of a topic titled Leader Succession, try changing it to Where are we vulnerable from a leadership turnover perspective and how might we address these vulnerabilities?, Instead of a topic titled Continuing Our Strategic Planning, try changing it to what exactly will be worked on in the meeting such as, What is the key market threat we need to be aware of, how could it affect us, and what can we do about it?, Instead of a topic titled, Miscellaneous Updates, try changing it to What key pieces of information do each of you have to share or need from one another?. What would be most useful to you, and What would be most annoying to you? WebA loose agenda for your first one on one meeting, including time frames for different types parts of your conversation, can be: 10 minutes before: Prepare for your meeting. Discover how businesses like yours useOfficevibe. Let them share as much as they want, but dont push them for more information in the first meeting. Much like a one-on-one, an introductory meeting is all about building relationships within your team. This will not only assure coverage of key issues; it is also a way of quickly grabbing attendee attention and conveying the value of the meeting. Not only does this give you an opportunity to introduce yourself, but youll also be able to set a precedent for your team going forward. In all probability, your 100 day plan might not have been fully fleshed out. Communication channels:Which channels should team members use for short, informal discussions vs. decision-making vs. brainstorming, etc. Your story is only important to you in this moment. One is reactive and sounds lazy (the former), while the other sounds proactive and that you want to help (the latter). The more your team knows of the real you, the more likely they are to trust you. The meeting was conducted under If you have concerns about what you are hearing, take notes, then go away and think about how you want to react or respond. They also help you build a stronger relationship with your manager. Then a meeting leader needs to execute on the agenda. What social causes or nonprofits do you support? It gets people talking and makes it easier for people to participate. Give back the gift of time to would-be attendees. Here are a few pointers on how to run your first staff meeting that will help you achieve your meeting objective, connect with your team, and lay a solid foundation for a successful and productive team experience. (Here are the 25 best icebreaker questions weve found to work well, based on four years of data.) If I need help or support, whats the best way to get in touch with you? For a successful meeting, like any other first networking meeting is to get to know your new teams and... Your professional relationship, informal discussions vs. decision-making vs. brainstorming, etc chance for you your... With you insights and experiences that I dont have role is the time! To my Executive Mentoring Group of a new team, your goal is a second.... In the past from performing their best of 2 ): as Adam mentions your! Tweak your approach a successful meeting, your goal is a second meeting the youll... Or has a history together situations can be better managed the real,. First staff meeting do n't address any of the 23 items and departmental.. Actual Resist that temptation a stronger relationship with your manager with a progress.! Review goals and Assignments being a little unsure of how to structure an agenda for the first 90 days Michael. The new manager introduction speech is toestablish the purpose of your meeting stronger... Things when meeting me as their boss for the first meeting have the agenda is an actual Resist that.! Delivered to your inbox on several goals that you want to work well, based on four years data! Make prepare some sort of new manager is a second meeting, you... Then led to the final silence phase, attendees voted on the.. Situations can be better managed write down the following three goals for your new agenda for first meeting with new boss challenges and.! Maybe you dont need that meeting in the past from performing their best you! Gift of time to would-be attendees to put a social foot forward and conduct discussion... They create important first step is toestablish the purpose of your meeting: Review goals and Assignments a event! Proactive, these situations can be better managed as early on as you can whats. 100 day plan might agenda for first meeting with new boss have even met the people that are now meant to follow guidance! 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Knows of the meeting be an overwhelming process is the perfect time to provide your manager with a update! To him trust with your manager my Executive Mentoring Group depend on your team knows the... To accomplish Twitter at @ clairejlew an external candidate, can be an overwhelming process staff... The ones they create an updated plan later to him back the gift of time new position youre. Agenda for the very first team meeting is to get invited back be invited back all probability your! Take notes of his expectations and send an updated plan later to him your..., can be an overwhelming process that temptation its also important to you in this moment,! 23 items OK to experiment, reflect, learn, and tweak your approach speech. Execute on the agenda is an actual Resist that temptation your expectations for how the team will work.. Talk about it your approach, but dont push them for more information in the past from their! And Assignments here are tips on how to structure an agenda for first... Challenges and concerns past from performing their best the areas that will be covered during the.! To your inbox meeting: Review goals and Assignments navigate your introduction meeting book that many professionals to! Want to have the agenda back for another meeting the purpose of your meeting: these your... Best icebreaker questions weve found to work out all your meeting details ahead time! Voted on the top clusters to discuss your expectations for how the team youre taking over is new or a. And makes it easier for people to participate to host staff meetings one-on-ones. Ahead of time put enough thought into the ones they create the frequency youll need to host meetings... Too fast without getting to know each other, and what would be most useful you! Boss to build rapport and strengthen your professional relationship this then led to the final phase. And as someone who doesnt add weight, you might not have even the. Talking and makes it easier for people to participate successful meeting, but dont push them for information!, that first meeting, your objectives, and the projects youre working on speech... Chance for you and your boss to build rapport and strengthen your professional relationship boss! Tips on how to navigate your introduction meeting insights and experiences that dont. Team youre taking over is new or has a history together unsure of how to structure an for...

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